The following is YWAM Melbourne’s policy with respect to its holding of personal information about staff, students or people who have contacted the organisation.
In keeping with this policy, the YWAM Melbourne Management Committee has authorised the following statement to be placed on our website.
The purpose of this statement is to provide information about the data collection procedures of YWAM Melbourne. It lists what information is collected, why it is collected, how it is used, who it is used by, your rights, to whom it is disclosed and how to have information amended or deleted. We will take all reasonable steps to protect the privacy of any personal information in our possession. YWAM Melbourne will take all reasonable steps to ensure that information we collect, use or disclose is collected by lawful and fair means, is accurate, complete, up-to-date and is kept strictly confidential either in an electronic database or lockable cabinets.
This statement has been prepared in accordance with the Australian Privacy Principles and the Privacy Amendment (Enchancing Privacy Protection) Act 2012, which amends the Privacy Act 1988.
Protecting Your Privacy Rights
YWAM Melbourne acknowledges its role in protecting your privacy rights. Any information that is provided to our organisation is only used for the purposes for which you provided it. We will not use or disclose any information provided for a particular purpose for any other purpose without first notifying the individual concerned in writing.
What Information Do We Collect?
We primarily collect personal and non-personal information about our past, present and future students and staff members. Information is also gathered from other people who contact our organisation directly as well as contacts and organisations working in similar fields to YWAM Melbourne and individuals with whom we have a professional connection. Some of this information comes from third parties. Personal information is only collected on the request of the individual concerned. All information identified as personal is treated as confidential; this includes credit card details from third parties and government related identifiers.
If unrequested personal information is received from any party, we will determine whether the information is pertinent to our use, within a reasonable period of time. If it is not, we will de-identify or destroy it.
YWAM Melbourne is part of a global tertiary study network known as the University of the Nations (UofN). The training that YWAM Melbourne offers is accredited through the UofN, and their subsidiary representative body in Australia, the Institute for the Nations (IforN). Study completed at YWAM Melbourne can count towards associate and bachelor degrees with the UofN. For this reason, details of student enrolments and course completion details are also reported to IforN and UofN. Further information on accreditation, and the various degree programs offered through UofN can be found here: http://uofn.edu/
YWAM Melbourne will not disclose any personal information to any other third parties unless the individual concerned provides indication via their signed permission that disclosure may occur. These third parties may be located in Australia or overseas locations, including but not limited to Papua New Guinea and the Pacific Region.
After obtaining signed permission, YWAM Melbourne may disclose personal information to third parties for the purposes of direct marketing for our organisation. This will not include sensitive information.
How and Why We Collect Personal Information
We collect information from staff and student applications, their associated referees, online surveys and payment receipts. Where appropriate, this information is collected to keep accurate records, to process payments, to assist in specific activities conducted by our organisation and to keep members and associated bodies informed of our work.
All required personal information is directly related to the organisation’s functions and activities for participants. If any further information is required in regards to any participants, we may contact the appropriate referee.
All persons or organisations for whom we have details recorded have the right to ask for a copy of these details free of charge at any time. Persons also have the right to update and/or alter their details at any time. In order to do so, we ask that they submit a ‘Request to View Personal Records’, which can be provided on request. YWAM Melbourne will promptly remove the name of any individual from its database or mailing lists upon that person making such a request in writing, and will not make its mailing lists or any part thereof available to any third party for their use. No third parties can access personal files without written permission from the individual whose information has been requested. Requests will be processed by YWAM Melbourne within 30 days with a written notice of explanation in cases of refusal. Personal information collected will not be disclosed, nor details altered until your identity has been confirmed. All persons contacting our organisation have the option of remaining anonymous but it may prevent them from participation in activities that we run.
YWAM Melbourne will make every reasonable effort to ensure that children’s privacy and other rights are respected and not compromised. It is however, ultimately the responsibility of parents to monitor their children’s internet, phone and our communication technology usage.
With the exception of an independent minor, underage participants cannot access or change personal information without parent/guardian consent. For further information about our work with minors, please see the YWAM Melbourne child protection policy that can be provided on request.
YWAM Melbourne – Website This privacy statement applies to the site known as www.ywammelbourne.com
We use technologies, such as cookies, to customise content and advertising, to provide social media features and to analyse traffic to the site. We also share information about your use of our site with our trusted social media, advertising and analytics partners.
Links to Other Internet Sites
Our website may contain links to other sites. Other sites may also have links to our site. Please note that YWAM Melbourne cannot take responsibility for content, privacy practices or business practices at these external sites.
Maintaining Your Information/Questions About Privacy:
Call: +61 3 9978 9885
Mail: YWAM Melbourne, 1 Kent Rd, Surrey Hills VIC 3127
To register an issue in relation to the way that YWAM Melbourne has dealt with your privacy, please contact our admin office who will address your concerns promptly and advise you of your rights. If requested, a ‘Complaints and Appeals’ form can be provided and will be processed within 10 days of submission. If you are dissatisfied with the outcome of your appeal, you can make a complaint to the Privacy Commissioner in your State.
You can obtain further information from the Office of the Australian Information Commissioner’s website on http://www.oaic.gov.au/
This policy was last updated on May 25th, 2018.